Help

Setting up your accounts and calendars, getting around, and what to do when something isn’t working.

Still stuck? email hello@anatolilabs.com. A person reads every message.

Getting started

Install MailroomDownload it, drag it to Applications, and open it.
Add an email accountMailroom works with Gmail, Outlook, iCloud and any IMAP account.

Gmail and Google WorkspaceSign in with an app password, or with Sign in with Google.
Outlook.com and Microsoft 365Outlook needs Sign in with Microsoft, through an app you register.
iCloud MailUse an app-specific password from your Apple Account.
Yahoo, Fastmail, Purelymail, Proton and othersAny IMAP account works; most want an app password.
Sign in with Google, Microsoft or YahooRegister your own free app with the provider, once.

Search your mailType words, or use Gmail-style operators like from: and in:.
Keyboard shortcutsGmail’s single keys, and the usual Mac shortcuts.
SnoozePut a conversation away until later; it comes back unread.
Undo Send, and undo for archive, delete and moveTake a message back, or change your mind after archiving.
Send from other addressesAdd aliases like hello@ on your domain, or a whole catch-all domain.
TagsColour-coded tags that stay with your mail.
Make Mailroom your default mail appEmail links on websites open a new message in Mailroom.
Notifications and the Dock badgeChoose all mail, only your contacts, or none.
SignaturesAn HTML or plain signature for each account.
Empty Junk and TrashDelete everything in Junk or Trash for good.

Connect a calendarGoogle Calendar, Outlook, iCloud, Fastmail, Purelymail and other CalDAV calendars.
Google CalendarConnect it with Sign in with Google, separately from mail.
Outlook CalendarConnect it with Sign in with Microsoft.
Invitations and inviting peopleAnswer invitations in the message; invite guests to your events.
ContactsSynced over CardDAV, or kept on your Mac.

AI featuresReply with AI, Proofread, Translate and Summarize, only when you click.
What AI costsUsually cents a month with OpenRouter; free on your own Mac.

Privacy and where your data isNo Mailroom account or server; your mail stays on your Mac, encrypted.
Remote images and trackingImages stay blocked until you load them.

UpdatesMailroom updates itself; or choose Check for Updates.
Mailroom can’t connect or sign inWrong password, app passwords, and other common fixes.
Remove an account, or uninstall MailroomRemoving an account deletes its mail from your Mac, not the server.
Contact usQuestions, bugs and ideas go to hello@anatolilabs.com.